COVID Policy & Procedures

Last Updated 2/13/23

Purpose

We put together the COVID-19 P&P to give insight into why and how we handle COVID-19 precautions while we move together indoors. The P&P follows federal and state COVID-19 guidelines at minimum, but we also listen to our coaches and community members to ensure the physical and emotional health and safety of our members and coaches in the spaces that we operate.

Any update in federal and state COVID-19 policy will be reflected on the P&P and communicated on the S&U website and Member Bulletin.

We would love to hear from you! Please reach out to any of our coaches or email striveanduplift@gmail.com if you need clarity on our current P&P or if you have any feedback or suggestions. Our coaching team meets every week to discuss and brainstorm on ways we can improve everyone’s experience moving indoors.

Check-in with yourself

Please do not participate in-person if:

• You are not feeling well or are experiencing any COVID-19 symptoms (coughing, fever, shortness of breath, etc.)
• You have tested positive for COVID-19 or have been in close contact (less than 6 feet away) from an infected person for a cumulative total of 15 minutes or more over a 24-hour period.

If you need to cancel an existing reservation on short notice due to illness or COVID-19, please email striveanduplift@gmail.com to let us know and we will waive the late cancellation fee.

Get ready for your class/session

• Reserve your spot in class through our website and acknowledge the COVID-19 P&P. (To maintain social distancing, we are limiting the number of people in our space)
• Please arrive 5-10 minutes before class starts and leave promptly once your allotted time is complete. 
• Wash or disinfect your hands when you arrive for your reservation and anytime you touch your face.
• Proof of vaccination is required for entry in our space. To confirm your vaccination status with us, please bring your vaccination card during your first visit and we will make a note in your profile.
• We require everyone to wear well-fitting masks that stay secure during movement while using our physical locations, except during specific mask optional times. Examples of acceptable masks:
  • N95 or KN95
  • Surgical mask
  • Multi-layer cloth mask
• During mask optional times, we will, as always, run air filtration throughout and after these times and want to remind participants to maintain physical spacing. Please wear a mask during the optional times if you have had an increased risk of exposure such as airplane travel or spending time unmasked in a crowd (e.g. concerts, sporting events).
• Consider drinking water outside when we have several people in closer proximity (for West Seattle, getting far away from each other/standing by the window to drink)

*A $20 cancellation fee will be charged if you cancel less than 24 hours prior to your session start time (unless due to sickness) or do not show up for your session, except in the case of illness.

While you’re moving

• We require everyone to wear well-fitting masks that stay secure during movement while using our physical locations. Examples of acceptable masks:
  • N95 or KN95
  • Surgical mask
  • Multi-layer cloth mask
• Share the equipment with others in the space. Immediately clean and disinfect using provided cleaning wipes. Kindly re-rack or replace cleaned equipment after use.
• Consider drinking water outside when we have several people in closer proximity (for West Seattle, getting far away from each other/standing by the window to drink)

After your class/session

• Clean your area and remaining used equipment using provided cleaning wipes. Kindly re-rack or replace cleaned equipment.
• The restroom and changing room are available up to 10 minutes after class/session time.

Returning to the Gym after Exposure or Positive Test

To resume participating in-person, please follow current CDC Quarantine & Isolation procedures, page updated 3/20/22.

• In case of exposure, quarantine for 3-5 days, then get a negative COVID test (preferably PCR unless you had COVID within the past 90 days).
• If you test positive for COVID-19 and do not exhibit any symptoms, you may return to the gym after 5 days of isolation.
• If you test positive for COVID-19 and develop symptoms, you may return to the gym after 5 days of isolation and after being fever-free for 24 hours without the help of fever-reducing medication.
• If you get very sick from COVID-19 or have a weakened immune response, isolate for 10 days and consult your doctor before ending isolation.

In all cases, once the timeline is completed, a negative antigen (rapid) test is required before participating in-person.

If you feel sick again or experience another exposure within 90 days of having COVID, use an antigen (rapid) test to confirm positive result and refer to the timeline above before coming back to the gym.

We are so grateful for your help in keeping yourself and our community safe and healthy!

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Summary of Policy & Procedure

Topic	High level summary
Personal Health Monitoring	Do not participate in-person if: – Symptoms – You are not feeling well or are experiencing any COVID-19 symptoms (coughing, fever, shortness of breath, etc.) – Positive Test – You have tested positive for COVID-19  – Exposure – If you have been in close contact with someone that has COVID-19 symptoms or has tested positive for COVID-19 – Close Contact = within 6 feet of an infected person for a total of 15 minutes within a 24-hour period To resume participating in-person, Please follow current CDC Quarantine & Isolation procedures (Reference: CDC Quarantine & Isolation), page updated 3/20/22 If you need to cancel an existing reservation on short notice due to illness or COVID-19, please email striveanduplift@gmail.com to let us know and we will waive the late cancellation fee.
Exposure Protocol	Report to Strive & Uplift if you were at the gym within 5 days of… – Developing symptoms (we recommend taking a PCR test rather than antigen/rapid test to confirm) – Got a positive COVID test – Receiving notification of exposure How to report: Email us at striveanduplift@gmail.com  Follow up: – We will email or call you in order to create a timeline to help us evaluate the impact on the gym, and our next steps to make sure we keep our community safe. – We will follow a detailed step by step protocol to evaluate risk, communicate to those impacted in our community, disinfect the gym (which may include cancelling services), ensure we meet our requirements for opening the space again, and documentation/tracking. Coming back to the gym – To resume participating in-person, please follow current CDC Quarantine & Isolation procedures. – Timeline: – In case of exposure, quarantine for 3-5 days, then get a negative COVID test (preferably PCR unless you had COVID within the past 90 days). – If you test positive for COVID-19 and do not exhibit any symptoms, you may return to the gym after 5 days of isolation. – If you test positive for COVID-19 and develop symptoms, you may return to the gym after 5 days of isolation and after being fever-free for 24 hours without the help of fever-reducing medication. – If you get very sick from COVID-19 or have a weakened immune response, isolate for 10 days and consult your doctor before ending isolation. Reference: CDC Quarantine & Isolation, page updated 3/20/22 If you feel sick again or experience another exposure within 90 days of having COVID, use an antigen (rapid) test to confirm positive result and refer to the timeline above before coming back to the gym.
Mask Requirement	We require everyone to wear well-fitting masks that stay secure during movement while using our physical locations, except during specifically noted mask optional times. Examples of acceptable masks: – N95 or KN95 – Surgical mask – Multi-layer cloth mask Consider drinking water outside when we have several people in closer proximity (for West Seattle, getting far away from each other/standing by the window to drink) During mask optional times, we will, as always, run air filtration throughout and after these times and want to remind participants to maintain physical spacing. Please wear a mask during the optional times if you have had an increased risk of exposure such as airplane travel or spending time unmasked in a crowd (e.g. concerts, sporting events).
Vaccination Requirement	Proof of vaccination is required for entry to any indoor space. – Email ahead of time or show a coach when you arrive. – Coach will document so you only need to show it once. – If you need a medical exemption, email us at striveanduplift@gmail.com Reference: CDC Staying up to date with your vaccinations
Space Capacity	Ballard: Maximum of 9 people including coach/es – 6 people per class (plus 1 coach) and 2 gym access spots where these services overlap – 4 people per gym access hour (plus 1 coach) – no other services happening – 6 people total (including coaches) at any given time for 1:1/Small Group coaching – if coaching sessions happen at the same time as Gym Access we will reduce the Gym Access number to 2 spots (cancel Gym Access if there are 2 sets of coaches/clients). West Seattle: Maximum of 4 people including coach/es Central District: Maximum of 2 people including coach/es
Late Cancel & No Show Policy	– The use of indoor space (1:1 coaching, group class and/or open gym) will require an online reservation. – A $20 cancellation fee will be charged if reservation is cancelled less than 24 hours prior to class start time or in case of a no show.
Space Flow	– Classes will have preset spots for each participant and ensure that participants have adequate spacing between them while moving.  – Gym Access spots are limited to allow for participants to move throughout the space to utilize equipment, including sharing time on squat racks.
Cleaning	– Members and coaches are responsible for cleaning equipment and floor space after each use and before returning equipment back to its spot. – Wipes are readily available for wiping down equipment. – Coaches will regularly clean high touch shares spaces (cubbies, door handles, etc)
Disinfection	Coaches are responsible for spraying and disinfecting floor and high-touch areas with medical-grade disinfectant at determined times in our schedule.
Indoor Air Ventilation	Ballard: Central air A/C system will be used to control indoor climate appropriately, additional air filter will stay on throughout the duration of use. West Seattle: Air filter will stay on throughout the duration of use. UV light used during breaks/after sessions (should not be used while people are in the space, can cause burns). A/C unit will be used to control indoor climate appropriately. Central District: AC and air filtration system running will be running throughout the duration of use.
Maintenance Protocol	We have a robust plan to ensure our Policy & Procedures are actively up to date with Federal & State COVID-19 Policies and guidelines and our coaches & communities experiences, feedback, and safety concerns/needs.  – Coaches discuss weekly & update our policy & procedure – Any update in federal and state COVID-19 policy will be reflected on the P&P and communicated on the S&U website and Member Bulletin. – Our coaching team meets every week to discuss and brainstorm on ways we can improve everyone’s experience moving indoors. – Updates in accordance to federal and state policies will be reflected on the P&P and communicated on the Strive & Uplift website and Member Bulletin.